EMPLOYEE WORK SCHEDULE MAKER FREE HOW TO

However, if there is a high absence rate, this can lead to a number of problems, as described here. Many organizations rely on overtime to cover absences. The 5 staffing calculators DO NOT take absences (vacations, illness, training, etc.) into account. For example, if you have 8 employees but need 8.8, you could increase the staff to 9, make the 8 people work an average of 44 hours a week, or reduce the coverage on the weekends.

If your current staff is smaller than required, you can either hire more employees, build more overtime into the schedule, or lower the coverage. Here are some considerations when using the calculators: The first column in the Resources Required box is based on 40-hour work weeks and the second column is based on work weeks that average 42 hours. The schedules that average 42-hours a week have one 48-hour week every 4 weeks (with 8-hour shifts) or one 50-hour week every 5 weeks (with 10-hour shifts). The schedules that average 40 hours a week always use five 8-hour shifts per week or four 10-hour shifts per week.

8 employees working an average of 42 hours a week.

8.4 employees with 40-hour work weeks (which would have to be rounded up to 9 employees).

For example, 2-person coverage with 8-hour rotating shifts requires: You should look at both options to compare the staffing requirements. This averages 42 hours/week.įor 8-hour and 10-hour shift schedules, most of the average work weeks are either 40 hours or 42 hours. In most 12-hour schedules, half the work weeks are 36 hours (three 12-hour shifts) and half are 48 hours (four 12-hour shifts). The results will be shown to the right, in the boxes with the blue background.įor 12-hour shift schedules, the staffing requirements are based on an average work week of 42 hours. Coverage is defined as the number of people actually working, not the number assigned to a shift. In the boxes with the gold background, enter the coverage requirements for each shift on both weekdays and weekends. This is not the case with 12-hour shifts. Fixed shifts often require more personnel with 8 and 10-hour shifts, so they require different calculators. Note that there are separate calculators for fixed and rotating shifts with 8-hour or 10-hour shifts. We suggest you fill out this form to get more in-depth, personalized guidance: Request a Quote.Ĭhoose one of the five different calculators shown below: Those sorts of things require the help of a scheduling expert.

EMPLOYEE WORK SCHEDULE MAKER FREE HOW TO

They won't show you creative uses of 10-hour shifts or how to combine 8 and 12-hour shifts to match your workload. They won't tell you if changing to a different shift length or format is a good idea or not. The calculators won't tell you the most effective or efficient ways to utilize your staff. See whether changing to fixed shifts is feasible for your group. With 8 and 10-hour shifts, the calculators will show you whether it's possible to have a schedule with no built-in overtime. Explore the staffing and coverage implications of different shift lengths. Determine what coverage levels are possible with your current or future staff sizes. The calculators don't consider absences, but they will show you the minimum staffing requirements. See how many employees are needed to achieve the basic coverage requirements. You can use these calculators for several purposes:

Employee work schedule maker free